It’s easy to think of a valet parking service as an add-on to your event. It’s a luxury that provides guests with a level of convenience they don’t get at other events. If your budget allows for it, hiring professionals will make your event look more premium and provide guests with a better experience overall. So with that being said, here are some of our top tips for how to organize valet parking at your next event.
First things first, get your valet company sorted
Hiring a valet parking service is the best way to avoid any problems with parking at your event. Look for a reputable company with good reviews and experience in your local area. Ask for references from previous clients, and check out their website and social media pages to see what kind of services they offer, and how they advertise themselves. Of course, here at Pittsburgh Valet know we will provide the very best valet service, so be sure to get in contact with us for more information.
Select the right spot for the valet parking services
Valet parking services should be close to the entrance, but not in front of it. This will allow guests to easily find and access your valet service when they get there. The valet service should also be easy for your event staff or security guards to find so that they can quickly get vehicles offsite if an incident occurs. It’s also important that you have a designated area for parking cars in case of emergencies like storms or traffic jams.
Determine how many cars you can accept
When determining how many cars to allow, think conservatively. Don’t try to squeeze every last vehicle onto your lot. The most common mistake is underestimating the number of people who will be attending your event, so you should plan for more cars than you think you’ll need.
Estimate the number of times guests will need valet parking services
To ensure that your guests feel attended to, it is important to accurately estimate the amount of time needed for valet parking services. The first thing you need to do is figure out how far away your event venue is from the valet stand. If there are too many cars in line and not enough lanes, you will create a bottleneck for your guests and make it more difficult for everyone involved in the event.
You should also account for staff time requirements: making sure each valet receives at least 5 minutes of training on how to operate a specific vehicle (e.g., Mercedes vs Porsche). This can help prevent accidents while allowing guests who enjoy driving exotic cars an opportunity to exercise their skills without fear of losing control or damaging someone else’s property.
Ensure you have parking lanes sorted
To ensure your valet parking service runs smoothly, it’s important to have a well-organized area for guests and drivers.
- Ensure you have enough parking lanes. If you’re expecting a large crowd, make sure you have enough space for your valets to maneuver in and out of the parking lot without blocking traffic or pedestrians.
- Make sure there are bright lights installed around the area so guests and drivers can see clearly at night. You also want to make sure that any signage is clearly visible from afar so guests will know where they should go when they arrive at your event venue.
- Have an area where guests can wait while their cars are being parked or brought out by the valets. It’s good to have a member of staff stationed on hand nearby to answer questions or assist with any problems that may arise during this process. This way everyone stays happy!
If you’re even considering using parking valets at your next event, go through the professionals. With Pittsburgh Valet, we’ll be able to work out how many valets will be necessary based on the event and the number of attendees. Once you have your valet parking services in place, you can focus on planning out the rest of your event.
